CONSTITUTION AND BYLAWS

ARTICLE I.

NAME

SECTION 1.   The name of this organization shall be the “Stagg High School Athletic Booster Club”, a not for profit corporation organized under the laws of the State of Illinois and hereinafter referred to as the Booster Club.

ARTICLE II. 

PURPOSE

SECTION 1.   The aims, purposes and objectives of the Booster Club shall be:

a.       To support, encourage, and promote the athletic programs at A.A.Stagg High School for the benefit of the students, the school, the community, and the athletic program.

b.      To promote good sportsmanship on the part of the participants and the spectators.

c.       To instill pride and a sense of fair play as well as to strive for standards of excellence in and by A.A.Stagg High School athletes in their interscholastic competitions.        

d.      To raise funds to supplement the Athletic Department’s annual budget.

e.       To recognize the individual and team accomplishments of the A.A.Stagg High School athletes.

f.        To support the programs and coaching methods of the athletic department, the athletic director and his or her coaching staff.

g.       To encourage coordination of the athletic programs of the elementary schools located in the A.A.Stagg attendance area with the athletic programs of A.A.Stagg High School.

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                                                                                          ARTICLE III.

 BASIC POLICIES

SECTION 1.   The basic policies of the Booster Club are:

a.       The Booster Club shall be a not-for-profit organization.

b.      There shall be no Inurnment of Income:  No part of the earnings of the Booster Club shall inure to the benefit of, or be distributable to, its members, directors, officers or other private person except that the Booster Club shall be authorized and empowered to pay reasonable compensation for services and/or
products rendered as may be deemed necessary for the betterment of a particular project.

c.       Operational limits:  Notwithstanding any other provisions of these bylaws, the Booster Club shall not carry on any activities not permitted to be carried on (a) by any organization exempt from Federal Income Tax of/or by the Internal Revenue Code of 1954 (or the corresponding provisions of any future United States Internal Revenue Law) or, (b) by any organization, contributions to which are deductible under Section 170-C-2 of the Internal Revenue Code of 1954 (or the corresponding provisions of any future United States Internal Revenue Law).

d.      It shall be the policy of the Booster Club and its members not to interfere with the coaching policies, methods, eligibility requirements or the administration of the Athletic Department and its programs at A. A. Stagg High School.

e.       The Booster Club shall be non-partisan and shall not endorse any commercial enterprise, venture or candidate. The name of the Booster Club or any of its members or officers in their official capacity shall not be used in ant way with a commercial or partisan interest or for any other purpose other than the regular
work of the Booster Club.

f.        All activities of the Booster Club shall be in strict compliance with the Athletic Bylaws of the Illinois High School Association and the rules and regulations promulgated there under.

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                                                                                          ARTICLE IV.

MEMBERSHIP AND DUES

Section 1.                     Membership in the Booster Club shall be open, upon payment of dues, to any person 18 years of age or older who subscribes to the aims, purposes, policies and objectives of the organization.

Section 2                      The amount of annual dues shall be reviewed annually by the Board of Directors and the proposed annual dues for the upcoming year shall be presented for approval by the general membership at their May meeting and shall be specified prior to the beginning of the next membership year.

Section 3                      Payment of the specified annual dues establishes membership effective through the academic year and ends on the last day of the club’s fiscal year, during which period the member is entitled to vote on all matters brought before the members at any properly convened meeting of the general assembly.

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ARTICLE V.

 BOARD OF DIRECTORS AND EXECUTIVE BOARD

 Section 1.                     The Board of Directors shall consist of the duly elected Officers of the Booster Club; the A.A.Stagg High School Principal or his/her representative, the Athletic Director of A.A. Stagg High School or his/her representative and the Chairpersons of the standing committees.

Section 2                      The Board of directors shall have charge of the general affairs and on-going business of the Booster Club, subject to membership approval of all major, formal and policy matters which shall be referred to it.

Section 3                      The Executive Board shall consist of the Board of Directors and the seasonal sports representatives.

Section 4                      The Executive Board shall supplement the Board of Directors, act in an advisory capacity on matters and 50% of
the Executive Board shall constitute a quorum at meetings of the Executive Board and at all meetings of the general membership including the annual meeting.

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ARTICLE VI.

MEETINGS

Section 1                      Regular meetings of the Booster Club shall be held at 7:30pm. On the second Thursday of each month during the
school year, at A. A. Stagg High School,  or at such other place and/ or time as designated by the board of
Directors upon proper and timely notice.

Section 2                      The annual meeting of the Booster Club shall coincide with the regular monthly meeting of the membership in May
and at such meeting, in addition to the normal business of the booster Club, the election of the officers shall take
place.

Section 3                      Special meetings of the membership may be called at any time, as deemed necessary by the Board of Directors upon written notice sent or delivered to the members not less than seven (7) days prior to the date designated for the special meeting. Such notice shall contain the time, date, place and purpose for which the meeting has been called.

Section 4                      The President may call special meetings of the Board of Directors and the Executive Board to conduct such
business deemed necessary between the regular monthly meetings of the Booster Club. Such meetings shall require written notice sent or delivered to the Board of Directors and/ or to all of the members of the Executive Board
not less than five (5) days prior to the date designated for the meeting. Such notice shall contain the time, date,
place and purpose for which the meeting has been called.

Section 5                      No business may be conducted at any meeting of the general membership, the Board of Directors or the Executive Board unless a quorum, as defined elsewhere in these articles, is present. Any meeting properly called at which a quorum is not present shall be adjourned by the presiding officer and reconvened at a later date without further notice.

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ARTICLE VII.

OFFICERS AND OFFICERS’ DUTIES

Section 1                      The officers of the Booster Club shall be the President, at least one Vice President, the Secretary, the Treasurer and such additional Vice Presidents as deemed necessary by the Board of Directors to conduct the business of the
Booster Club.

Section 2                      The President, Vice President, Secretary, Treasurer, and other nominated officers shall be elected at the annual meeting of the membership in May and shall serve for a term of one (1) year concluding on the last day of the next fiscal year of the club.

Section 3                      Officers shall attend all regular meetings, Board of Directors meetings and Executive Board meetings duly called.
Any officer missing three (3) consecutive meetings without presenting acceptable cause to the Board of Directors,
will, by the Board of Directors, be judged as unable to serve and upon being informed of the Board’s action, said
office shall be declared vacant. Where no provision for succession exists, the board of directors shall nominate a replacement, to complete the unexpired term, which shall be voted on by the membership at the next regular meeting.

Section 4                      The President shall be the Chief Executive Officer of the Booster Club. In the absence of the President or in the
case of a vacancy in the office of President, the Vice President shall be the Chief Executive Officer and shall
exercise those duties of the President. The President, or in the case of his/her absence, the Vice President, or
other officer, shall preside at the meetings of the general membership, the Board of Directors and the Executive Board.
The officers of the Booster Club shall have duties and responsibilities hereinafter prescribed and any additional
duties which may be established from time to time by the Board of Directors.

Section 5                      Presidential Duties:

a.       Shall preside at all properly convened meetings.

b.      Shall sign or countersign all contracts and documents in the conduct of the Booster Club business which have been properly authorized.

c.       Shall appoint chairpersons for all standing committees and shall create any special or additional committees
 and appoint chairpersons thereof, which may be deemed necessary from time to time to transact the business
of the Booster Club.

d.      Sign all warrants and checks, along with the treasurer and /or other designated officer(s) for payment of

funds from the Booster Club treasury.

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Section 6                         Vice Presidential Duties

a.       Shall assume the duties of the President in his/her absence.

b.      In the case of a vacancy in the Office of the President, the Vice President shall succeed to the office
of the President for the unexpired term and the office of the Vice President shall be declared vacant.

c.       Shall chair or be a member of any committee whose composition requires the representation of one or
more members of the Board of Directors.

Section 7                         Secretarial Duties: 

a.       Shall keep the minutes of the meetings of the Booster Club in a book which shall be the property of the Booster Club and shall be made available at all reasonable times for the reading of any member.

b.      Shall provide the previous month’s minutes at each meeting of the Booster Club, to be read and
approved by the booster Club membership at said meeting.

c.       Provide a membership sign in sheet at every meeting of the booster Club and file said sign in sheet with the minutes of the said meeting.

d.      Keep accurate records in the minutes pertaining to each meeting of the booster Club, including all
subjects discussed, all approved and denied motions, all officer and committee reports, a formal copy
of the treasurer’s report and all other matters presented for discussion.

e.       Shall be responsible for all general correspondence of the Booster Club including all required notice
of meetings to the general membership, the Board of Directors and the Executive Board..

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Section 8                         Treasurers Duties

Shall keep accurate and complete records of all receipts and disbursements of the Booster Club funds.

Pay all approved bills promptly upon receipt and deposit all receipts on a timely basis.

Submit a financial report at each monthly meeting of the Booster Club detailing all receipts and disbursements for the previous month and listing the resulting account balances.

Prepare an annual report of income and expenses of the Booster club at the end of the fiscal year.

Oversee the preparation of all federal and state tax forms and all reports for not for profit
corporations and assure that they are filed on a timely basis.

ARTICLE VIII.

COMMITTEES

Section 1                         The standing committees of the Booster Club shall be:

a.  The Membership Committee – its function shall be to solicit new members, collect the prescribed annual dues, maintain all membership records and maintain an up to date membership and mailing list.

b. The Sports Representative Committee - its function shall be to solicit members of the Booster Club to serve as Seasonal Sports Representatives, to instruct the Seasonal Sports Representatives in their duties and functions
and maintain an up-to-date listing of all Seasonal Sports Representatives.

c.  Publicity Committee – its function shall be to publicize the activities and accomplishments of the booster Club.

d. Concession Committee – its function shall be to sell refreshments and other merchandise at designated sports

events, ensure proper staffing of the concession stand, purchase the necessary supplies and products for resale
and to provide an accurate accounting for all receipts and disbursements from the concession stand cash fund.

e.  Special Events Committee – its function shall be to sponsor special events during the school year. The purpose of
such events shall be to afford all Stagg students the opportunity to participate in an extracurricular event.
 

Section 2                      The President, at the March regular meeting shall appoint a Nominating Committee comprised of five (5) members of the Booster Club, two (2) members of which shall be from the current Board of Directors.

                                    The committee shall prepare a slate of officers, which shall be submitted before the members at the April regular meeting.

Section 3                      The President, at the annual meeting in May shall appoint an auditing committee comprised of three (3) members of
 the Booster Club to audit the records of the Treasurer and report their findings to the Executive Board at the September meeting.

Section 4                      From time to time, there may be created from the membership, such additional special committees as deemed necessary or appropriate to carry on the business of the Booster Club. Any special committee may be coverted to a standing committee by formal amendment to these bylaws.

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ARTICLE IX.

PARLIAMENTARY AUTHORITY AND PROCEDURES

Section 1                      All meetings shall be conducted using Robert’s Rules of Order Revised.

Section 2                      A quorum for meetings of the Board of Directors shall be 50% of the members of the Board of directors while a
quorum for meetings of the Executive Board and all meetings of the general membership, as previously defined
under Article V. Section 4, shall be 50% of the members of the Executive Board.

Section 3                      All matters put to a vote at any Board of Directors meeting, shall require a simple majority of the members present and voting, a legal quorum being duly established, unless otherwise provided in these Bylaws or unless a different majority shall be prescribed by statute.

Section 4                      Following the report of the nominations committee, at the May meeting, and the presentation of the slate of officers selected by them, an opportunity shall be given for nominations from the floor.

Section 5                      If there is only one person nominated for each office, the election can be conducted by voice vote.

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ARTICLE X.

FISCAL YEAR AND FINANCES

Section 1                      Funds that are raised for, or are contributed to the Booster Club shall be held in a general fund and shall be used only for the activities and purposes of the Booster Club.

Section 2                      The fiscal year for the Booster Club shall begin on the first day of July and shall end the last day of June next following.

Section 3                      All funds of the Booster Club shall be deposited in a bank account or accounts in the name of the Booster Club. All withdrawals from said account(s) shall require two(2) authorized signatures, the Treasurer and the President, the
Vice President, or other officers so designated.

Section 4                      All major expenditures and all fund raising projects and activities shall be authorized by the Board of Directors
and formally approved by vote of the general membership of the Booster Club.

AMMENDMENTS

Section 1                      An amendment deemed desirable by any active member of the Booster Club may be proposed by such member, in
writing, to any officer or member of the board of Directors who will be obliged to present the proposed
amendment to the Board of Directors to be presented for consideration at the next meeting of the general
membership.

Section 2                      The bylaws may be amended at any meeting of the general membership of the Booster Club by a two-thirds vote
of the members present and voting, a legal quorum having first been established, provided that notice of the
proposed amendment shall have been given at the previous meeting of the general membership or by written notice
given thirty (30) days prior to the date of the vote.

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ARTICLE XII.

DISSOLUTION

Section 1                      The Administration of A.A. Stagg High School shall have the authority to disassociate the Booster Club if in the
opinion of the Administration the activities of the booster Club are detrimental to the proper functioning of the
school programs. In the event of such action, the Principal of A. A. Stagg High School shall notify the President of
the Booster Club in writing, stating the reason for such action, and the organization shall be dissolved.

Section 2                      Upon receiving a proposal for dissolution in writing to any officer or member of the Board of Directors, by any
active member of the booster Club, stating that they believe that the Booster Club is not serving a worthy purpose or for any other reason that the continued existence of the Booster Club is not in the best interests ot the Athletic
program of A.A. Stagg High School, the President is obliged to call a special meeting of the Board of Directors to consider the proposed dissolution. If such proposal is approved by a two-thirds vote of the Board of Directors
present and voting, the proposal will be placed before the general  membership where a vote of two-thirds of the members present and voting, a legal quorum having first been established, shall be required for formal approval to dissolve the organization.

Section 3                      In the event of dissolution of the Booster Club, all assets and funds will immediately pass to the Athletic Director
for the benefits of the Athletic Department and the Athletic programs at A. A. Stagg High School and a final
accounting shall be made.

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