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Constitution and Bylaws
SECTION 1. The name of this organization shall be the “Stagg High School Athletic Booster Club”, a not for profit corporation organized under the laws of the State of Illinois and hereinafter referred to as the Booster Club.
SECTION 1. The aims, purposes and objectives of the Booster Club shall be:
a. To support, encourage, and promote the athletic programs at A.A.Stagg High School for the benefit of the students, the school, the community, and the athletic program.
b. To promote good sportsmanship on the part of the participants and the spectators.
c. To instill pride and a sense of fair play as well as to strive for standards of excellence in and by A.A.Stagg High School athletes in their interscholastic competitions.
d. To raise funds to supplement the Athletic Department’s annual budget.
e. To recognize the individual and team accomplishments of the A.A.Stagg High School athletes.
f. To support the programs and coaching methods of the athletic department, the athletic director and his or her coaching staff.
g. To encourage coordination of the athletic programs of the elementary schools located in the A.A.Stagg attendance area with the athletic programs of A.A.Stagg High School.
SECTION 1. The basic policies of the Booster Club are:
a. The Booster Club shall be a not-for-profit organization.
There shall be no Inurnment of Income: No part of the earnings of the
Booster Club shall inure to the benefit of, or be distributable to, its
members, directors, officers or other private person except that the
Booster Club shall be authorized and empowered to pay reasonable
compensation for services and/or
c. Operational limits: Notwithstanding any other provisions of these bylaws, the Booster Club shall not carry on any activities not permitted to be carried on (a) by any organization exempt from Federal Income Tax of/or by the Internal Revenue Code of 1954 (or the corresponding provisions of any future United States Internal Revenue Law) or, (b) by any organization, contributions to which are deductible under Section 170-C-2 of the Internal Revenue Code of 1954 (or the corresponding provisions of any future United States Internal Revenue Law).
d. It shall be the policy of the Booster Club and its members not to interfere with the coaching policies, methods, eligibility requirements or the administration of the Athletic Department and its programs at A. A. Stagg High School.
Booster Club shall be non-partisan and shall not endorse any commercial
enterprise, venture or candidate. The name of the Booster Club or any of
its members or officers in their official capacity shall not be used in
ant way with a commercial or partisan interest or for any other purpose
other than the regular
f. All activities of the Booster Club shall be in strict compliance with the Athletic Bylaws of the Illinois High School Association and the rules and regulations promulgated there under.
MEMBERSHIP AND DUES
Section 1. Membership in the Booster Club shall be open, upon payment of dues, to any person 18 years of age or older who subscribes to the aims, purposes, policies and objectives of the organization.
Section 2 The amount of annual dues shall be reviewed annually by the Board of Directors and the proposed annual dues for the upcoming year shall be presented for approval by the general membership at their May meeting and shall be specified prior to the beginning of the next membership year.
Section 3 Payment of the specified annual dues establishes membership effective through the academic year and ends on the last day of the club’s fiscal year, during which period the member is entitled to vote on all matters brought before the members at any properly convened meeting of the general assembly.
BOARD OF DIRECTORS AND EXECUTIVE BOARD
Section 1. The Board of Directors shall consist of the duly elected Officers of the Booster Club; the A.A.Stagg High School Principal or his/her representative, the Athletic Director of A.A. Stagg High School or his/her representative and the Chairpersons of the standing committees.
Section 2 The Board of directors shall have charge of the general affairs and on-going business of the Booster Club, subject to membership approval of all major, formal and policy matters which shall be referred to it.
Section 3 The Executive Board shall consist of the Board of Directors and the seasonal sports representatives.
Section 4 The Executive Board shall supplement the
Board of Directors, act in an advisory capacity on matters and 50% of
Section 1 Regular meetings of the Booster Club
shall be held at 7:30pm. On the second Thursday of each month during the
Section 2 The annual meeting of the Booster Club
shall coincide with the regular monthly meeting of the membership in May
Section 3 Special meetings of the membership may be called at any time, as deemed necessary by the Board of Directors upon written notice sent or delivered to the members not less than seven (7) days prior to the date designated for the special meeting. Such notice shall contain the time, date, place and purpose for which the meeting has been called.
Section 4 The President may call special meetings
of the Board of Directors and the Executive Board to conduct such
Section 5 No business may be conducted at any meeting of the general membership, the Board of Directors or the Executive Board unless a quorum, as defined elsewhere in these articles, is present. Any meeting properly called at which a quorum is not present shall be adjourned by the presiding officer and reconvened at a later date without further notice.
OFFICERS AND OFFICERS’ DUTIES
Section 1 The officers of the Booster Club shall be
the President, at least one Vice President, the Secretary, the Treasurer
and such additional Vice Presidents as deemed necessary by the Board of
Directors to conduct the business of the
Section 2 The President, Vice President, Secretary, Treasurer, and other nominated officers shall be elected at the annual meeting of the membership in May and shall serve for a term of one (1) year concluding on the last day of the next fiscal year of the club.
Section 3 Officers shall attend all regular
meetings, Board of Directors meetings and Executive Board meetings duly
Section 4 The President shall be the Chief
Executive Officer of the Booster Club. In the absence of the President
or in the
Section 5 Presidential Duties:
a. Shall preside at all properly convened meetings.
b. Shall sign or countersign all contracts and documents in the conduct of the Booster Club business which have been properly authorized.
Shall appoint chairpersons for all standing committees and shall create
any special or additional committees
d. Sign all warrants and checks, along with the treasurer and /or other designated officer(s) for payment of
funds from the Booster Club treasury.
Section 6 Vice Presidential Duties
a. Shall assume the duties of the President in his/her absence.
the case of a vacancy in the Office of the President, the Vice President
shall succeed to the office
Shall chair or be a member of any committee whose composition requires
the representation of one or
Section 7 Secretarial Duties:
a. Shall keep the minutes of the meetings of the Booster Club in a book which shall be the property of the Booster Club and shall be made available at all reasonable times for the reading of any member.
Shall provide the previous month’s minutes at each meeting of the
Booster Club, to be read and
c. Provide a membership sign in sheet at every meeting of the booster Club and file said sign in sheet with the minutes of the said meeting.
accurate records in the minutes pertaining to each meeting of the
booster Club, including all
Shall be responsible for all general correspondence of the Booster Club
including all required notice
Section 8 Treasurers Duties
Pay all approved bills promptly upon receipt and deposit all receipts on a timely basis.
Submit a financial report at each monthly meeting of the Booster Club detailing all receipts and disbursements for the previous month and listing the resulting account balances.
Prepare an annual report of income and expenses of the Booster club at the end of the fiscal year.
Oversee the preparation of all federal and state tax forms and all
reports for not for profit
Section 1 The standing committees of the Booster Club shall be:
a. The Membership Committee – its function shall be to solicit new members, collect the prescribed annual dues, maintain all membership records and maintain an up to date membership and mailing list.
b. The Sports Representative Committee - its function shall be to
solicit members of the Booster Club to serve as Seasonal Sports
Representatives, to instruct the Seasonal Sports Representatives in
their duties and functions
c. Publicity Committee – its function shall be to publicize the activities and accomplishments of the booster Club.
d. Concession Committee – its function shall be to sell refreshments and other merchandise at designated sports
events, ensure proper staffing
of the concession stand, purchase the necessary supplies and
products for resale
Events Committee – its function shall be to sponsor special events
during the school year. The purpose of
Section 2 The President, at the March regular meeting shall appoint a Nominating Committee comprised of five (5) members of the Booster Club, two (2) members of which shall be from the current Board of Directors.
The committee shall prepare a slate of officers, which shall be submitted before the members at the April regular meeting.
Section 3 The President, at the annual meeting in
May shall appoint an auditing committee comprised of three (3) members
Section 4 From time to time, there may be created from the membership, such additional special committees as deemed necessary or appropriate to carry on the business of the Booster Club. Any special committee may be coverted to a standing committee by formal amendment to these bylaws.
PARLIAMENTARY AUTHORITY AND PROCEDURES
Section 1 All meetings shall be conducted using Robert’s Rules of Order Revised.
Section 2 A quorum for meetings of the Board of
Directors shall be 50% of the members of the Board of directors while a
Section 3 All matters put to a vote at any Board of Directors meeting, shall require a simple majority of the members present and voting, a legal quorum being duly established, unless otherwise provided in these Bylaws or unless a different majority shall be prescribed by statute.
Section 4 Following the report of the nominations committee, at the May meeting, and the presentation of the slate of officers selected by them, an opportunity shall be given for nominations from the floor.
Section 5 If there is only one person nominated for each office, the election can be conducted by voice vote.
FISCAL YEAR AND FINANCES
Section 1 Funds that are raised for, or are contributed to the Booster Club shall be held in a general fund and shall be used only for the activities and purposes of the Booster Club.
Section 2 The fiscal year for the Booster Club shall begin on the first day of July and shall end the last day of June next following.
Section 3 All funds of the Booster Club shall be
deposited in a bank account or accounts in the name of the Booster Club.
All withdrawals from said account(s) shall require two(2) authorized
signatures, the Treasurer and the President, the
Section 4 All major expenditures and all fund
raising projects and activities shall be authorized by the Board of
Section 1 An amendment deemed desirable by any
active member of the Booster Club may be proposed by such member, in
Section 2 The bylaws may be amended at any meeting
of the general membership of the Booster Club by a two-thirds vote
Section 1 The Administration of A.A. Stagg High
School shall have the authority to disassociate the Booster Club if in
Section 2 Upon receiving a proposal for dissolution
in writing to any officer or member of the Board of Directors, by any
Section 3 In the event of dissolution of the
Booster Club, all assets and funds will immediately pass to the Athletic